A shared asset list becomes easier to review when every item has a site, a scope and a release status. Start with the overview; keep the detailed inventory alongside it.
Your starting details
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Before you send
Questions worth settling early.
Do I need a separate enquiry for every site?
You can start with one overview if the enquiry has a common coordinator. Keep the item list organized by site and mark where ownership, condition or release dates differ.
How should I label the photographs?
Use the same site and asset reference as the spreadsheet, followed by a short description such as “overview” or “model-label.” Avoid putting confidential site details into public file names.
Can phased availability be included?
Yes. List each proposed phase and the dependencies that could change it. A department’s preferred date and an institution’s approved release date should remain distinct.
